Digital Skills Worksheet – Managing Online Accounts and Safety

Task 1 – Managing Your School Gmail Account (4.1)

Scenario:

You are using your school Gmail account to access email, Google Drive, and Google Classroom. Keeping your account details accurate and secure is important.

Instructions:

1. Log in to your school Gmail account.

2. Click your profile icon (top right) and select “Manage your Google Account.”

3. Explore the sections below and complete each step.

Section

What to Do

Evidence (Screenshot / Notes)

Personal Info

Check your name and profile photo are correct. Add or update a recovery email/phone number if allowed.

____________________________

Security

Review when your password was last changed. Change your password to a strong new one (do not share). Check 2-Step Verification.

____________________________

Data & Privacy

Review shared information. Adjust marketing/personalisation settings if needed.

____________________________

Notifications

Adjust Gmail notifications (desktop alerts, sounds).

____________________________

Reflection:

Write 3–5 sentences:

• Why is it important to manage your Gmail settings carefully?

• What would you do if you thought your account was compromised?

• How do privacy and marketing preferences protect your information?

Task 2 – Completing Forms and Uploading Files (4.2)

Scenario:

Your teacher has asked you to submit some information and a file using Google Forms and Google Drive.

Instructions:

1. Open the Google Form link provided by your teacher.

2. Complete all form fields:

   • Name

   • Class/Year group

   • Favourite subject

   • Short paragraph explaining why you enjoy this subject

3. Upload one file as requested (e.g., Word document, PDF, image). Name it appropriately (e.g., John_Doe_Assignment.docx).

4. Submit the form and take a screenshot of the confirmation page.

Evidence to submit:

• Screenshot of the completed form confirmation.

• Screenshot or link to uploaded file (if required).

Reflection:

Write 2–3 sentences about what you learned from completing the form and uploading files. Why is correct file naming important?

Task 3 – Checking Online Safety (4.3)

Scenario:

You receive emails in your school Gmail account with links to assignments, forms, or resources. Always check that links are safe before clicking.

Instructions:

1. Open your school Gmail account.

2. Choose an email from a trusted school source.

3. For each link, complete the safety checklist below.

Link/Resource

Padlock (Yes/No)

Domain correct?

Professional look?

Comments/Concerns

Reflection:

Write 3–4 sentences:

• How do these checks help protect your personal information and school account?

• What would you do if a link looked suspicious?